AMPC 2021 Conference Guide

Getting started

The first step to participating in AMPC 2021 is to read the Conference Guide below. All registered users should also check their user profile to make sure the information there is accurate and up to date. (Be sure to log in first.) If you haven't yet, make sure to complete your account creation by confirming your email address.

Asynchronous conference attendance

One of two ways you can use this website is by browsing the schedule, picking out sessions that look interesting and viewing the presentations. If you like a session, you can hit the Pin Session button so you can easily find it on the Schedule later. The advantage of asynchronous attendance is that you can do it anytime, anywhere, even long after the conference is nominally over. At any time, registered participants can access the discussion forums and post questions or comments.

Live conference attendance

Another way to attend the conference is by logging on 11 and 12 February. Accepted talks will be assigned a time for a live 3-minute "blitz" presentation. In-person and virtual (via Zoom) discussion will follow blitz talks.

If this is how you plan to attend the conference, you may find the schedule planner (in your user profile) helpful. You can pin sessions to your schedule to keep track of topics you don't want to miss.

How to present Code of Conduct

The Australasian Mathematical Psychology Conference (AMPC) is committed to the highest standards of diversity, equity, inclusion, and the free expression of ideas. We seek to provide an environment in which diverse participants may learn, network, and enjoy the company of colleagues. We recognise a shared responsibility to create and sustain that environment for the benefit of all. This Code of Conduct sets forth our commitment to providing a harassment-free and inclusive environment at AMPC as well as for all individuals engaged in the Society for Mathematical Psychology (SMP) related business. All forms of harassment are prohibited. Specific prohibited behaviors include but are not limited to the following:

Harassment or intimidation based on gender, gender identity, gender expression, age, sexual orientation, disability, appearance, body size, race, ethnicity, political orientation and views, religion (or lack thereof), or other group status
Unwelcome behavior as well as verbal or written comments (including online comments) related to the above categories that create a hostile meeting environment (e.g., sexist or racist jokes)
Sexual harassment or intimidation, including unwelcome sexual attention
Unwelcome physical contact
Harassing photography or recording
Stalking or following (physical or virtual)
Sustained disruption or threatening of conference presenters
Cyberbullying (i.e., the use of computers, cell phones or other devices to send or post emails, text messages or images intended to harass another person) and social media abuse
Advocating for, or encouraging, any of the above behavior

This code of conduct is not intended to limit the terms of open and respectful scientific inquiry or discussion. Critical examination, debate, and robust disagreement regarding beliefs and viewpoints, germane to the topic of discussion and presented respectfully do not, in themselves, constitute harassment.

We expect individuals to follow this code of conduct at AMPC and in all other SMP related business.

Enforcement

Individuals asked to stop any harassing behavior are expected to comply immediately. If an individual engages in harassing behavior, the SMP executive board retains the right to take any actions to keep SMP a welcoming environment for all individuals. These actions include simply warning the offender, expulsion from a scientific meeting with no refund of registration or other attendance-related costs, expulsion from the society, and/or banishment from all future SMP meetings. Appeals for any of these actions will be handled by the executive board.

Reporting

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please report it to AMPC organisers immediately. We value your involvement in AMPC, and will make every effort to ensure that you feel safe and welcome at our conference.

You can make a report by emailing this address. Any reports made by email will be made available to the SMP executive board. You may also make a report in person to any member of the AMPC organising committee.

AMPC 2021 will be the first meeting of AMPC to be held online. Since the mechanics of such a conference will be new to many, we have designed a small set of guidelines that all presenters should take into account. Please read this entire chapter.

Part of these guidelines are informed by our belief that our research should be, to the fullest extent possible, accessible to all. As a result, when authors submit a presentation to AMPC, we believe it should be considered publicly accessible by default. Submitters will be given the choice to opt out of the immediate publication of their presentation. Instead they can choose to embargo their work for any amount of time, even permanently, during which the presentation will be accessible to authenticated users only.

To learn more about embargoing or about submitting your presentation without making it public (or, more generally, without using YouTube), be sure to read the section on Copyright information and intellectual property below.

Talk instructions

AMPC Talks are spoken presentations accompanied by a slide deck. The maximum duration of an AMPC Talk presentation is 15 minutes and 0 seconds. Shorter presentations of any duration up to 15 minutes are welcome and encouraged.

Because these presentations will be published by the Society for Mathematical Psychology on mathpsych.org, we have added minor rules regarding the format and style of the presentation:

Talks should be recorded as screencasts, showing only slides with voiceover (not, e.g., a camera recording of a presenter and a projection).
The opening slide will be provided by us via email.
Presenters should start the recording by introducing themselves by name ("Hello, my name is...") and stating that "this is a prerecorded presentation for the 2021 Meeting of the Australasian Mathematical Psychology Conference."

To submit a presentation, log in and go to your Profile, and select 'My submissions.' You will need the YouTube Video link.

Live "Blitz" sessions

The in-person events will take place at Noah's On The Beach, Newcastle NSW Australia. Virtual attendance will take place via Zoom for authenticated users and will not be live-streamed in any public venue. Zoom links and required information will be circulated to registered delegates closer to the conference date.

Authors of accepted and prerecorded presentations will give "blitz" talks live at the conference (in-person or online). The purpose of the blitz talk is to serve as a reminder for the full-length pre-recorded talk that will be available for viewing prior to AMPC. Blitz talks will be thematically grouped in the AMPC schedule and strictly timed to a maximum of 3 minutes each.

Record your presentation

All presentations should be recorded using screen capture software with voice-over. This tends to produce higher quality sound and video than camera recordings of slide projections.

Software to record your screen and audio is relatively easy to come by. Zoom is currently a popular option at many universities. Current versions of all major computer operating systems have built-in screen recorders that also allow for recording audio from the microphone and allow the presenter to use the mouse as one would a laser pointer. The main hardware requirement is a microphone that can be placed close to you.

When you record the voice-over, please keep in mind that there is essentially no distance between you and the audience's ear. Speak in a clear, "inside voice." Also be mindful of the international character of the audience: Just as you should avoid unnecessary jargon, it is best to avoid slang and expressions that might be unfamiliar to non-native speakers of English.

Finally, also keep in mind that your talk will be visible to a large and diverse audience, and the Code of Conduct applies here, too.

Publish your presentation

If at all possible, presentations should be uploaded to YouTube. This has a number of advantages, including free storage, high bandwidth, and automatic closed captioning. To upload a video to YouTube, you need a Google or GSuite account (many institutional email addresses are GSuite accounts; personal Google accounts are free and easy to make).

Go to studio.youtube.com
Log in with your Google or GSuite account
Click the Create button
Choose ``Upload videos'' and select your recording
Enter a title
Enter the following description:

This presentation is part of AMPC 2021.
See more via http://mathpsych.org/conference/6/schedule.

Make note of the Video link on the right side of the window (this is what you will need to submit at the conference venue)
Answer the required questions (e.g., this video is not targeted at children; this video has never appeared on television)
When asked about privacy settings, choose either Public or Unlisted

Publishing via YouTube is currently free and allows users to upload an unlimited number of videos (videos longer than 15 minutes require account verification; but presentations at AMPC are no longer than 15 minutes). Among other things, this means that presenters who have trouble using YouTube can ask any friend or colleague to upload a video to their account.

If you are not able to upload a video to YouTube, you may also contact the AMPC Conference Chair who can do it on your behalf.

Closed captioning

All prerecorded videos must have captions available. This is an accessibility requirement of the conference. Fortunately, YouTube makes this very easy — once you upload a video, an automatic speech-to-text engine will generate closed captions for your video. They are added to your video a few minutes after uploading. While the automatically generated captions are generally good, they do need to be checked and often edited manually. To do so, take the following steps.

Go to studio.youtube.com
Log in with your Google or GSuite account
In the left bar menu, click 'Subtitles' to see a list of videos you have uploaded
Click the downward pointing arrow under 'Languages' next to your presentation
Click the line that reads 'English (automatic)' that has appeared

This will bring you to a relatively intuitive subtitle editor that allows you to edit the generated captions while listening to the audio.

Copyright information; intellectual property

Before you record

Since materials submitted to the conference will by default be made available to the public, we have to consider whose intellectual property is involved. Please make sure that everything in your recorded presentation is either in the public domain, or that it is your own intellectual property, or that you have the permission of the copyright holder to publish the material and to transfer the right to publish. In particular, if you use figures, clip art, or other audiovisual material that was previously published (by anyone, anywhere; not just an academic publisher), those may not be permitted.

When you submit the recording

At the time you submit your recording, you will be asked to give the Society for Mathematical Psychology the right to publish your presentation. Specifically, you will have to confirm the following statement:

I hereby give the Society for Mathematical Psychology a non-exclusive, non-transferable, non-revocable license to make this content publicly available.

You will also be able to specify an embargo if you so desire.

If you have concerns about publication or about using YouTube

If you are unable or unwilling to make your recording available to the general public, or if you are unable or unwilling to use YouTube, you may contact the AMPC Chair for instructions on how to make your presentation available to the conference attendees only. We are able to store recordings on a private server and make them visible only to users who are logged in and who have confirmed their identity. However, please keep in mind that this confers essentially no guarantees in practice. With many people with the ability to log in, we have no practical way to contain the illicit dissemination of digital materials.

Additionally, if you choose this option, it would be your responsibility to add closed captions for your presentation.